Approved by the Board of Directors on 29 November 2013
The Code of Ethics is the basic tool used by the company for the implementation of its ethics policy. It defines all the principles to which the company personnel have to adhere in their relations with each other and with outside organisations , with a view to protecting the company interests. All those involved therefore have to observe the values and principles of the Code of Ethics, and have to conduct themselves in such a way as to safeguard the image and reputation of SumiRiko Italy S.p.A. (also referred to below as “SumiRiko”) and is economic and human resources.
Through its Code of Ethics, SumiRiko Italy S.p.A. aims to:
For SumiRiko Italy S.p.A., compliance with the laws and regulations in force in all the countries in which it operates is of fundamental importance. Each SumiRiko employee has to observe the laws and regulations in force in all the countries in which the company operates.
This commitment also extends to the controlled companies, consultants, suppliers, customers and all other parties who have relations with the company.
SumiRiko will not set up or maintain any relationship with parties which do not intend to adhere to this principle.
The employees have to be aware of the laws and the conduct required of them as a result. If its employees have any doubts on how to proceed, SumiRiko will duly inform them, as necessary.
SumiRiko provides a full programme of training to promote constant awareness of the problems relating to the Code of Ethics.
All the company operations and transactions have to be lawful, consistent, appropriate, duly authorised, verifiable and recorded, to ensure that checks can be carried out on the decision-making and authorisation processes and the related procedures, and that the operations are carried out correctly and for justified motives.
SumiRiko applies the principles described below to its relations with public bodies and their personnel, and with private organisations which supply public services.
Please note that certain types of conduct which form part of normal business practice may be unacceptable, and in some cases in open breach of the law and/or regulations, in relations with public bodies and their personnel, as well as with private bodies supplying public services.
Offering money or gifts to managers, officials or employees of public or private bodies or their relatives, in Italy or other countries, is prohibited, except in the case of gifts or donations of very limited value.
Offering or accepting any goods, services, supplies or favours in exchange for more favourable treatment in relations with public or private bodies is strictly prohibited.
In those countries where offering gifts to customers or other parties is accepted practice, it is possible to do so when the gifts in question are of an appropriate nature and limited value, and on condition that such offerings are not in breach of the law. The offer of gifts must never be interpreted as a way of soliciting favours.
When business negotiations of any kind are taking place, the personnel involved should make no attempt to improperly influence the decisions of the counterparty in any way.
If SumiRiko uses a consultant or any other outside party as its representative in its relations with public bodies, the directives applicable to the personnel of those bodies also have to apply to the consultant and its employees and the outside party.
During business negotiations, and in relations with public or private bodies in general, the following types of action should not be taken, either directly or indirectly:
Any actual or potential violation of the above by SumiRiko or third parties has to be reported immediately to the relevant internal departments.
The company may contribute to the funding of political parties, committees, public organisations or political candidates on condition that it does so in accordance with the regulations which apply.
All the personnel and collaborators of SumiRiko have to cooperate in full with the Control Board, grant it full access to the information in their possession and supply it with all the information that it requires.
Fully aware of their responsibilities, the management structures of SumiRiko act in accordance with the principles contained in the Code of Ethics. Their actions are inspired at all times by the concepts of honesty, integrity in pursuit of the company goals, loyalty, correctness of conduct, respect for persons and the rules, and mutual collaboration.
The directors and all the other office holders (Chairman, Vice-chairman, Managing Director, etc) manage the company in a responsible manner when pursuing the creation of value. The Auditors are committed to acting as laid down in the company bylaws and as instructed by the Shareholders’ Meeting. The collaboration between Directors and Auditors is based on a system of shared operating and strategic objectives, in which the various management, coordinating, guiding and controlling roles exist in a perfect state of balance.
It is up to the single managers to assess any situations of conflict of interests or incompatibility of roles, offices and positions outside and inside the company. Each Director and Auditor has to assess such circumstances in the most diligent and effective way, to ensure that the company’s relations with those involved in its business operations, and with public bodies, shareholders and users, are as transparent and mutually beneficial as possible.
The following are required of the company office holders: (a) autonomous, independent conduct, with the supply of correct information, (b) the sharing of objectives and a critical spirit, to ensure a significant personal contribution, (c) integrity, loyalty and a sense of responsibility towards the company, (d) full and informed participation in the company activities, and a full awareness of their personal roles.
The legitimate expression of differing positions must not in any way take place to the detriment of the image, prestige and interests of the company, which all senior management figures are responsible for defending and promoting. Any public statements, declarations and dialogues have to be fully in accordance with this principle.
All information received in relation to the office held has to be regarded as confidential, and no use should be made of it other than in relation to the responsibilities of the Directors or Auditors concerned.
The loyalty and confidentiality commitments taken on when agreeing to take up office are binding on all the office holders (Directors, Chairman, Vice-chairman, Managing Director, General Managers, Company Representatives and Auditors), even after the termination of their working relationships with SumiRiko.
SumiRiko attributes the greatest importance to its employees, because it is precisely through its human resources that it is able to supply, develop, improve and guarantee the most effective running of its services. It is also in the company’s interest to encourage the development and professional growth of all its employees, as this, among other factors, also maximises the skills of each employee and collaborator.
In relation to the above, the company:
is committed to offering conditions of employment which safeguard the physical and mental health and wellbeing of its personnel and respect them as persons, by avoiding discrimination, unlawful or unacceptable pressures and unease;
The above does not affect the legal and contractual provisions on the duties of the workers, with particular reference to the health and safety in the workplace regulations. All company employees are required to be professional, dedicated, loyal and adopt a spirit of collaboration and reciprocal respect.
Due to the nature of the area in which the company operates, transparent conduct is essential. The main success factor is the professional and organisational contribution made by all the company’s human resources.
Each employee and collaborator of SumiRiko:
Respect for the law and regulations in force is a specific obligation of each employee, who has to report the following to his/her superior:
The employees may not:
Employees are obliged to avoid any situations of real or even only potential conflict of interests with the company, and in any case to inform their superiors of the occurrence of such situations.
Each employee has to inform his or her head of department of any financial or other interests that he/she, his/her relatives, acquaintances or any parties with which he/she has been engaged in paid working relationships of any kind have in relation to his/her position at the company. In such cases, the head of department will decide whether or not to instruct the employee from withdrawing from such interests.
In carrying out their duties, the employees will ensure equality of treatment for that all those who come into contact with the company.
The employees will neither accept nor take into consideration any recommendations or proposals of any kind which could cause damage to parties with whom they come into contact in relation to their position at the company.
In the event of suspension or termination of an employee’s working relationship with the company, for any reason whatsoever, the employee has no right to disclose confidential information or make any statements to outside parties that could cause damage to the image or interests of the company.
The employees are obliged to use the goods and equipment placed at their disposal correctly and keep them in good working order.
Employees will not use stationery, computers, photocopiers or other items of equipment placed at their disposal for their own personal ends.
Each company manager will act in accordance with the Code of Ethics and set an example for the other employees.
The relations between the heads of department and their collaborators will be based on mutual respect, positive cooperation and a sense of belonging to SumiRiko. It is essential to motivate the employees and ensure that they share the company values. For this purpose, it is vital to set up and maintain correct, valid and motivating flows of information, to ensure that the employees are aware of the importance of the contributions made by all the human resources involved to the company business.
Each head of department will promote the professional growth of the resources assigned to him/her, taking into consideration their approaches to the tasks allocated to them, with a view to ensuring the maximum efficiency of the work of the department. All the employees will have the same opportunities to realise their full potential.
Each head of department will give all suggestions and requests from his/her collaborators all due attention and act upon them where possible and appropriate, with a view to achieving total quality and full motivation of the company personnel.
Management has to adopt a positive approach to the control function, with a view to ensuring full cooperation and promoting a sense of belonging to the company.
The control system is aimed towards improving the efficiency of the company processes. For this reason, management at every level of the organisational structure have to ensure the effective operation of that system, by applying the internal procedures in a correct manner, in such a way that the various responsibilities can be identified.
The internal and outside collaborators are required to act in accordance with the principles set out in the Code of Ethics.
The payments due have to be in proportion to the services required under the terms of the contract, and may not be made to any party other than the contractual counterparty, or in a country other than the country of residence of the parties concerned.
Relations with official bodies
SumiRiko has relations with state institutions, control and monitoring authorities, public bodies, local authorities and other public organisations.
The company’s relations with public bodies have to be based on clarity, transparency and professionalism, with full recognition of the roles and organisational structures of all those concerned, to ensure full compliance with all the regulations which apply.
The relations with these public bodies are managed by the relevant company departments in accordance with the general principles of the Code of Ethics. All the employees involved have to act in a transparent manner, fulfil all the relevant obligations and collaborate with the authorities in full.
Relations with customers and suppliers
The relations with suppliers and outside collaborators also have to be based on correct professional conduct, efficiency, trust and reliability. Such suppliers and collaborators have to be selected on the basis of objective assessments. The company employees are obliged to ensure equal opportunities for all the supplier companies in possession of the necessary requirements.
The selection of the suppliers and determination of the purchase conditions have to be based on an objective assessment of the quality, usefulness and price of the goods and services required, the ability of the counterparty to supply the goods and services promptly and in accordance with the company requirements, and the integrity and solvency of the supplier’s company.
SumiRiko is prepared to reach amicable solutions and compromise settlements in the event of any problems that might arise with its customers. This also applies to the company’s relations with its suppliers and outside collaborators. The employees are therefore obliged to inform the departments involved as promptly as possible of any significant problems that might arise, with a view to adopting the most appropriate measures.
Company managers and employees may not accept any payments, free gifts or offers of special treatment of anything other than symbolic value in their relations with customers, suppliers or other parties with whom they come into contact. Employees are obliged to inform their superiors of any offers of this kind that they might receive. The employees are also prohibited from offering or making any undue payments, or offering free gifts or special treatment of anything other than symbolic value which go beyond any normal courtesy-based relations, with a view to unduly promoting the interests of SumiRiko.
Relations with competitors and observance of the antitrust regulations
Many countries, Italy included, have antitrust laws aimed at guaranteeing fair and honest competition.
SumiRiko prohibits all initiatives in breach of the laws on free competition, and the antitrust and monopoly regulations.
It is prohibited to stipulate agreements, formal or otherwise, or take part in business practices aimed in any way at departing from the principle of free market competition and breaching the competition regulations as a result.
The information disclosed to the outside world has to be precise, truthful and transparent.
Relations with the press and other information channels are handled by the relevant company departments or outside consultants. The prior agreement of the relevant departments is required before the positions and activities of the company may be divulged in any way and on any occasion.
The internal movement of information is limited to persons within the company who have to obtain and use such information on the company’s behalf. These persons have to refrain from commenting on this information without motive or in an inappropriate manner.
Confidential and internal information may only be disclosed to third parties with the authorisation of the relevant department, in accordance with company procedures.
The safeguarding of the company assets extends to the custody and protection of its tangible and intangible goods, and the company data and information that comes into the possession of employees in the course of their duties. Due to the strategic importance of such information, it has to be shared in a correct manner, to ensure the achievement of the common aims of the various departments, as the unauthorised disclosure, undue use, loss of or tampering with such information could be prejudicial to SumiRiko and its shareholders.
Processing of data and information
SumiRiko guarantees that personal and sensitive data on its employees and third parties will be processed in accordance with the privacy regulations in force.
The employees are obliged to process the personal data which come into their possession in the most appropriate manner and safeguard the legitimate expectations of the interested parties in respect of confidentiality and discretion. The running of the company business involves the acquisition, storage, processing, forwarding and internal and outside circulation of written, electronic and/or oral documents, studies, data and information. This information, when acquired and processed by the employees in the course of their duties, may only be disclosed in accordance with the obligations to diligence and trust based on the regulations, legal provisions and terms of the employment contract which apply.
Accounting standards and financial principles
The company accounts are kept in accordance with the principles of transparency, truthfulness and completeness of information on which the entire information policy of SumiRiko is based.
The company observes the rules of correct, complete and transparent accounting, in accordance with the relevant legislative provisions and accounting standards which apply.
When entering the company data in the accounts, the employees and collaborators are obliged to observe the regulations in force and the internal procedures in the most rigorous manner, to ensure that each transaction is not only correctly entered but also authorised, verifiable and consistent.
The company accounting records have to be based on precise, exhaustive and verifiable information. Each entry in the accounting records has to reflect the nature of the transaction, represent the effective substance and be based on appropriate supporting documentation, to ensure:
The employees and collaborators are obliged to act transparently in their dealings with the independent auditor and company auditors, and to cooperate with them in full in their checking and control operations.
The Board of Auditors has free access to the data , documentation and other useful information to enable them to carry out their control operations. The full cooperation of all employees is required for this purpose.
The company conducts its business fully in accordance with the money laundering legislation in force and the instructions issued by the relevant authorities. For this purpose, it will not engage in suspect transactions which do not satisfy the requirements of correctness and transparency.
The company will only engage in relations with business counterparties, suppliers, collaborators and consultants after it has carried out checks on the information at its disposal on their respectability and the lawful nature of their operations, to prevent it from being implicated in any way in potentially or effectively unsuitable transactions, operations involving the laundering of money obtained from unlawful or criminal activities or any breach of the internal control procedures and money laundering legislation.
Observance of the Code of Ethics forms an essential part of the contractual obligations of the company employees. The collaboration contracts include the obligation to observe the Code. Any breach of the terms of the Code of Ethics by the company employees and freelance collaborators is a violation of the contract obligations, and may be subject to (a) the application of the sanctions and disciplinary measures laid down in the Collective Employment Contract and Model, (b) termination of the working relationship, (c) the application of penalties and, in any case, (d) compensation for the damages sustained.
Flows of information with the Control Board
With a view to ensuring the full effectiveness of the organisational model adopted by the company under the terms of the decree, all those involved are obliged to supply the relevant information in their possession to the Control Board.
Al company personnel and outside parties operating on its behalf are obliged to inform the Control Board as soon as possible of all exceptions, violations or suspected violations which come to their attention in respect of:
The following also have to be promptly reported to the Control Board:
Such reports have to be forwarded to the Chairman of the Control Board at the address or addresses appended to the company notice board, and passed on to all persons subject to the Code of Ethics.
The Control Board has to protect the persons presenting such reports against all forms of reprisal, discrimination or other negative consequences, by ensuring that their identity is not revealed, as far as this is possible in accordance with the legal obligations and with a view to safeguarding the company and any persons who may have been accused wrongly and/or in bad faith.
No-one should ever presume that they may ignore the legal and/or regulatory provisions applicable to their actions in the assumption that it might be in the interests of SumiRiko to do so.
No-one within the company has the authority to issue orders or directives in breach of the Code of Ethics.
Each collaborator and employee is obliged to promptly report the following to their superior or directly to the relevant department: (i) any breaches of this Code and (ii) all requests to carry out such breaches, irrespective of their source.
The Board of Directors: